Our Annual General Meeting was held in Grafton on Febuary 4th, you can find those minutes HERE, they will also be archived with meeting minutes.
Thank you to those who have been putting their brains to work in finding ideas to help make this organization a more sustainable creature!
Our next community meeting is January 15th at the Cobourg Public Library from 2-5pm.
Please find a copy of the notes taken at the last meeting HERE.
Find a copy of our statement to the community in regards to the nominating process for board members below.
Recently, questions have been raised regarding Shelter Valley Folk Festival’s process for nominating board members.
Under the current bylaws, to be nominated for the SVFF board of directors, a person must be a voting member.
“8.02.3 Voting MEMBER: Individuals who have volunteered for two (2) consecutive years, or two (2) of three (3) consecutive years with active general membership in all three (3) years, become voting members. Voting members are eligible for election. Conditions of voting membership must be maintained each year to retain voting rights and election privileges.”
Since the writing of this bylaw, the Festival’s practice has been to require that the two consecutive years, or two of three consecutive years, must be completed before the Annual General Meeting following their second festival. For instance, if you volunteer in 2016 and 2017, you will become a voting member at the AGM held in the winter of 2018.
This month, a committee of the board, made up of volunteers and board members have been contacting voting members who are eligible to stand for nomination as outlined in the SVFF bylaws.
We attempted to contact each person who was eligible. This list came to approximately 115 people.
Bylaws can be changed by an organization. Until they are, they are the rules an organization must follow to govern itself.
We invite anyone interested for further conversation about the nominating process speak to a board member, or to attend one of our upcoming community meetings. Next meeting date is Debember 12th.
Copies of the Shelter Valley bylaws are available to any member of the public upon request, or can be veiwed here.